How it works
How an audit works
An OpEx Agent audit collects invoices and contracts, reads every line into the same structure, checks each one against written rules, compares only with benchmarks that have a public source, and reports findings with the evidence behind them. You decide what to act on. In early access, the first audits are run by hand while the agent is built.
Collect
Three to twelve months of invoices for each category, and the current agreements: fee and price-change clauses, fuel tables, renewal terms. PDFs or exports by email. No system access, no integration.
- A year of invoices shows how lines moved; one month only shows that they exist.
- Contracts decide what can be questioned, so they are read first.
- A few operating facts help: containers on site, box sizes in use, pallets in and out.
Read
Every line of every invoice is turned into the same structure: vendor, date, description, quantity, rate, amount. Lines that can’t be read with confidence are marked, not guessed.
- Handwritten tickets and skewed scans are the usual failures. They are listed in the report.
- Vendor codes are mapped to plain names, so the same fee is recognised across months.
Check
Written rules per category, the same ones described on the category pages: fees against the clause that allows them, increases against their index and cap, fuel against the carrier’s table, accessorials against what the shipment needed, rent against containers on site, duplicates.
- Rules are deterministic and readable, so anyone can see why a line was flagged.
- The free invoice check runs a subset of them in your browser.
Benchmark, with sources
Only against published figures that can be named: the EIA weekly diesel price, a carrier’s published dimensional divisor, the BLS consumer price index, or a quote you hold. Where there is no public benchmark, the report says so instead of inventing an average.
- No “industry average savings” figures. They usually come from firms selling the work.
Report
A written findings report. Each finding has the invoice line or clause behind it, a confidence (confirmed, likely, worth asking), the estimated yearly effect where it can be calculated, and the action.
- Findings are sorted into billing errors to credit, terms to change at renewal, and operating changes on the floor.
- Any finding where Repackify could quote says so.
You decide
Nothing is switched for you. Each finding says what could be done and who could do it, including your current vendor. Notice windows are put on a calendar first, because they are the deadlines you don’t control.
What does a finding look like?
One line, one piece of evidence, one action. For example, from the sample report (a fictional company):
Fuel and environmental fee with no stated basis. Evidence: 18.5% of the service charge on all 12 invoices; agreement section 7 allows “fees as determined by Contractor”. Confidence: confirmed. Action: ask for the basis now; cap or remove at renewal (notice due by the date on the renewal clock).
How long does it take?
It depends on how many categories, sites and months, and how readable the documents are. The reply to your request gives a timeline once the scope is clear.
What does it not do?
- It doesn’t log in to vendor portals or your systems.
- It doesn’t negotiate or switch vendors on your behalf without your say-so.
- It doesn’t give legal advice about contracts.
- It doesn’t cover utilities, telecoms, software or labor.