Free tool
Renewal clock
Auto-renewing contracts renew for a full new term unless notice arrives inside a window before the end date. Enter four numbers from your contract and the clock shows the last day notice can arrive, the first day it counts if your contract sets one, and the term it applies to. Not legal advice: read your contract.
The letter
A plain notice, with your dates filled in once the clock has them. Copy it into your letterhead and send it by the method in the notices clause.
[Your company name]
[Street address]
[City, State ZIP]
[Date]
Sent by [certified mail, return receipt requested / the method your contract requires]
[Vendor legal name]
Attn: [name or department in the notices clause]
[Notices address from the contract]
Re: Notice of non-renewal, [agreement name] dated [agreement date], account [number]
Dear [name],
Under section [number] of the agreement referenced above, [your company name] gives notice that it will not renew the agreement. The current term ends on [term end date], and the agreement should not renew or after that date.
This notice covers service at [service address or addresses]. Please continue service under the current terms until the end of the term.
Please confirm in writing, to [email address], that you have received this notice and that the agreement will not renew automatically.
We may be glad to discuss a new agreement, separately from this notice.
Sincerely,
[Name]
[Title]
[Phone] · [Email]
How the clock counts
- A term starting January 1 for 36 months ends on December 31, three years later.
- “At least 90 days before the end” is counted back from the last day of the term. The clock treats it as the date notice must arrive.
- If the deadline for the current term has passed but the term hasn’t ended, it says so and shows the next one.
- Your contract may count days differently (business days, date of sending, date of receipt). Its wording wins.